The ASTC development committee is responsible for assisting the board of directors’ support and oversight of:
- ASTC’s institutional advancement strategy and objectives. This includes constant attention to the strength of the mission and case for support, the resources required to carry out the mission, plans for cultivating and soliciting the needed private and public funds, fundraising involvement, and implementation of best practices for donor cultivation, stewardship and retention.
- ASTC’s annual conference. The development committee will engage closely with the planning committees (CPPC and LFD) in the conference programming process, and will help identify conference related business and strengthen the viability of the conference.
The committee, in carrying out its responsibilities, will provide advancement strategy and support that enable the association board to make timely and appropriate decisions related to ASTC’s strategic plan.
Roles and General Responsibilities:
- Periodically review policies relating to the development of financial resources for the Association.
- Prepare for board discussion any proposed goals and policies for development of financial resources, including fundraising campaigns, gift acceptance and disposition, non-profit or profit making earned income subsidiaries, planned giving, or special events.
- Lead the board’s participation in resource development and fundraising.
- Actively assist in the identification, cultivation, solicitation and stewardship of donors and prospects.
- Ensure that ASTC has appropriate policies and guidelines for accepting gifts and donor solicitation and periodically reviews ASTC’s giving guidelines in order to ensure that they remain current and adhere to industry standards.
- Ensure that the case for support is strong, current, and based on ASTC’s mission and goals; and distinguishes ASTC from others associations.
- Provide guidance to staff as needed.
Timing and Communication:
The development committee shall meet via conference call as it deems necessary, no less than quarterly. The committee shall also meet in person at the end of ASTC’s annual conference to review and evaluate the conference development programming, and propose ideas and sessions for the following year.
A majority of the members of the committee shall constitute a quorum for the transaction of business, and the affirmative vote of a majority of those present shall be necessary for any action by the committee. The committee shall keep such records of its meetings as it shall deem appropriate.
Committee members who also serve on other committees should be aware of bridging connections between the two committees they represent. The committee may delegate authority to subcommittees or individuals when appropriate. Any such subcommittee or individual acting under authority delegated by the committee shall report any actions taken to the committee at its next scheduled meeting. The committee shall report regularly to the board.
Structure and Membership
The board of directors establishes the development committee with the following terms and considerations:
The chair of the committee shall be approved by the board of directors on the basis of nominations put forth by the ASTC President and CEO and on recommendation of the development committee itself. ASTC’s President and CEO or his/her designee shall serve as staff liaison to the committee. The committee shall consist of a minimum of five members and no more than ten members, with membership including not fewer than two members of the ASTC board of directors.
The board of directors may delegate to the committee some or all of the board’s powers to the extent permitted by the laws of the State of Maryland. Except as the board of directors may otherwise determine, the committee may make rules for the conduct of its business, but unless otherwise provided by the board of directors in such rules, its business shall be conducted as nearly as possible in the same manner as is provided by these bylaws for the board of directors.
Vacancies on the committee will be filled by a process of nomination and approval by the committee itself. The board of directors shall, however, have the power at any time to fill vacancies in the committee, to change its membership or to discharge the committee. The designation and appointment of any such committee and the delegation of authority thereto shall not operate to relieve the board of directors, or any individual director, of any responsibility imposed upon it or him or her by law.