Exhibitor FAQ

• Your company listing in the online program and conference mobile app
• 2 complimentary full-conference registrations per 100 square feet reserved
• Discounted exhibitor registrations for additional staff
• Pipe and drape, including 8’ back wall drape and 3’ side divider drapes
• Booth identification label with your company name
• Exclusive access to the exhibitor lounge in the Exhibit Hall
• Early access and exclusive discounts for 2027 Exhibit Hall sales
• Please note that booths do not include carpet, table, chairs, or any other booth furnishings. These items can be ordered through the Exhibitor Services Kit, which will be available in spring 2026

o The Exhibit Hall is located in the North Building of the Phoenix Convention Center at 100 North Third Street.
o Google Maps Link
o PCC North Building Level 300 Floor Plano Exhibit Hall Floor Plan

The Exhibit Hall will be open to conference attendees on Thursday, September 17, and Friday, September 18. Additional schedule information will be announced as details are finalized.

Specific move-in and dismantle times are yet to be determined; however, move-in will likely start the afternoon of Wednesday, September 16, with additional hours before the Exhibit Hall opens the morning of September 17. Dismantle will start when the Exhibit Hall closes the afternoon of Friday, September 18. More information will be posted as it is confirmed.

The contractor and vendor information will be added here when it has been confirmed.

• Booths can be reserved here
• Exhibitors need to sign the following terms and conditions to participate in the Exhibit Hall.
• Exhibitors must also provide a certificate of insurance emailed to exhibits@astc.org.
• Once you reserve your booth, you will see a list of tasks to complete when you log in, including uploading your logo, completing your company description, etc. Make sure you complete your tasks to take advantage of all the opportunities to get your information in front of attendees.

• March 31, 2026: Early-bird booth pricing ends
• Additional deadlines will be added here as they are confirmed

The Exhibitor Kit will be available from the general services contractor in spring 2026 and will be emailed to the person who is listed as the primary contact listed for the booth.

There will be some meals and snack/coffee breaks served in the Exhibit Hall, with additional meals on your own. Specific meals provided will be noted on the schedule as details are confirmed.

Yes, exhibitors must register for the conference. Although exhibitors get complimentary registrations with their booth space, all exhibitor staff must complete the registration form. A dedicated link for exhibitor registration and discount codes will be sent to exhibitors in July.

Yes, you can bring your own booth accessories; however, contact the general services contractor for details on convention center rules and scheduling loading dock drop-offs.

Convention center rules will determine what you can set up yourself and what you will need to arrange through the general services contractor. That information is still being confirmed and will be posted as soon as it is available.

Lead retrieval will be available for purchase in July. Lead retrieval allows you to use your smartphone or cellular-enabled tablet (iOS or Android) to gather, organize, and follow-up with contacts via QR code scanning. Once it becomes available, log into the ASTC exhibitor portal. In your task list, click on the Purchase First Lead Retrieval License to purchase your primary license. Additional licenses can be purchased from the task list as well. We encourage you to purchase your license(s) and complete the set up before you arrive onsite in Phoenix to ensure everything is working properly when the Exhibit Hall opens.