ASTC 2022 Annual Conference

Frequently Asked Questions

ASTC 2022 Annual Conference
September 12–15, 2022
Pittsburgh, Pennsylvania, USA

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General Questions

What are the official dates of the 2022 ASTC Annual Conference?
The official conference dates are Monday, September 12 through Thursday, September 15, 2022. Preconference experiences will generally take place on Sunday, September 11, 2022. See more information on the schedule overview.

Where will ASTC 2022 be held?
The conference will be in Pittsburgh, Pennsylvania, USA. All plenary, concurrent, lightning, and poster sessions—as well as registration and the exhibit hall—will take place at the main venue, the David L. Lawrence Convention Center, 1000 Fort Duquesne Boulevard, Pittsburgh, Pennsylvania, unless otherwise noted. Selected events will be held at our local hosts—the Carnegie Science Center and Children’s Museum of Pittsburgh—conference hotels, and at other locations around the city.

Will this be a hybrid conference?
The ASTC 2022 Annual Conference will be an in-person event that will prioritize sessions and experiences that benefit from our ability to be together safely in the same physical space. While selected sessions may be available via live stream, the focus will be on an in-person experience. (Trying to stream sessions tailored for in-person interactivity provides a less than ideal experience for both in-person and virtual participants.)

But what about virtual participation?
We’re planning a whole separate event later in the year designed specifically for a virtual format. It will draw on some of the content from the in-person conference, adapted for an online audience, and add a range of additional content and experiences. Stay tuned for more information.

When does the conference begin?
The main conference will begin on the morning of Monday, September 12, 2022, with optional preconference experiences to be held on Sunday, September 11, 2022. See more information on the schedule overview.

When does the meeting end?
The conference officially concludes on the afternoon of Thursday, September 15 following Museum Experience Day. See more information on the schedule overview.

What is the conference theme?
The theme for the ASTC 2022 Annual Conference is Traversing Tomorrow Together. As we continue to emerge from the pandemic with a refined vision of the future, we will come together to chart a path forward for our own organizations, our communities, and our world. We encourage you to look toward where we are going, not just where we have been.

Will there be a preliminary program available online?
A schedule overview is now available. Information about sessions and events will be available online in May 2022.

How do I become a volunteer?
The host museums select and assign volunteers through their own databases.

What is the dress code?
Attire is business casual. Feel free to be comfortable in slacks, polo shirts, sweaters, blazers, blouses, and, most importantly, comfortable shoes. We do recommend you dress in layers as temperatures in meeting rooms can vary. We also encourage you to pack gear from your institution so you can show your science center spirit.

Will I be able to obtain Continuing Education Credit?
No, ASTC does not offer CE credits.

Will my photo be taken during the conference?
ASTC may take photographs and videos during its meetings and events for use in livestream and session recording, advertising, newsletters, and other promotional materials, whether in print, electronic, or other media, including the ASTC and conference websites. By participating in this conference, you grant ASTC the right to use your likeness for such purposes.

Are there accommodations for people with disabilities and those requiring special assistance?
We will ask about needed accommodations as part of the registration process. If you require special assistance, auxiliary aids, or other reasonable accommodations to fully participate in this event, please indicate during registration or email conference@astc.org. Information regarding disabilities and special assistance will remain confidential.

Will childcare be provided during the conference?
ASTC does not provide childcare services during the conference. Attendees requiring assistance with childcare should contact their hotel concierge.

Does the convention center have a nursing room?
Yes, a nursing room will be available on Level 2 of the convention center.

I am bringing my family with me to Pittsburgh.  Will there be activities for them to enjoy during the conference?
ASTC does not have specific activities designed for guests or family members. Contact your hotel concierge to help plan activities and day trips during your stay or consult the information from VisitPittsburgh to get some ideas.

Can my group host a meeting at the annual conference?
Potentially. ASTC traditionally allows selected groups to host meetings or other events during the Annual Conference, including at the convention center and at conference hotels. Please note that all costs for these events will be the responsibility of the organizer. Additional information will be available at a later date, but feel free to contact us at conference@astc.org in the meanti
me.

I am interested in sponsorship opportunities.  Whom should I contact?
ASTC has published a prospectus with information about sponsorship opportunities. You can purchase Silver, Jade, Bronze, and Supporter Sponsorships through myASTC directly. Please contact us at conference@astc.org for information about Diamond, Platinum, Gold or Premier Sponsorships—as well as custom options that we can design.

I am interested in exhibiting at the conference.  Whom should I contact?
Booth reservations are now available, which allow prospective exhibitors to reserve space in the exhibit hall. Formal contracts and the floor plan will be available in the coming weeks. Please contact exhibits@astc.org for more information.

I am interested in advertising opportunities.  Whom should I contact?
Please contact conference@astc.org to discuss opportunities for advertising in the conference app, printed materials, emails, or on-site signage.


Health and Safety Questions

ASTC is concerned about the health and safety of all conference participants and is closely monitoring the latest guidance from local, state, federal, and international public health authorities.

Since the COVID-19 pandemic continues to evolve, we will not have final information about health and safety until closer to the conference. However, we anticipate that the conference protocols will include a requirement for all attendees, guests, volunteers, exhibitors, and vendors to be fully vaccinated and boosted at least two weeks prior to conference, subject to approved medical or religious exemptions, so we urge you to plan accordingly.


Travel Questions

Where should I stay while attending the conference?
ASTC has contracts with several hotels within close proximity to the David L. Lawrence Convention Center, where most activities will be held, offering special discounted rates to conference attendees. Please see the hotel information page for details about conference hotels and to book your stay.

We strongly encourage you to book as part of the conference room block. Not only will you be close to conference activities and other participants, you will help ensure that ASTC meets its contracted commitments, which holds down the overall conference costs.

Does ASTC have an official housing company or travel agent?
No, we contract directly with the official conference hotels, and no other housing company or travel agent is authorized to place hotel reservations for the ASTC Annual Conference. Please reserve your hotel using the links and phone numbers listed on the hotel information page.

How do I get to Pittsburgh?
Pittsburgh is located in Southwestern Pennsylvania and is within 500 miles of nearly half of the U.S. population.

Pittsburgh International Airport (PIT) is a world-class international airport that offers 125 nonstop flights to more than 50 destinations on 15 airlines.

I am an international attendee.  How do I obtain a visa?
We encourage you to apply for a visa as soon as possible, as you can expect the process to take several months. Most visitors, except those who are citizens or nationals of countries designated under the Visa Waiver Program, will need to complete an interview and security checks in your home country. To apply for a nonimmigrant visa, you will generally need a passport valid for at least six months beyond your period of stay, a completed application, a photo, and applicable fee payment. To facilitate this process, ASTC can provide a letter of invitation once you register for the conference (see below). See U.S. Visa information on the Department of State website for the most current information.

How do I obtain a formal invitation letter to submit with my visa application?
You may require an invitation letter to obtain a visa to attend the 2022 ASTC Annual Conference. We require a completed registration for the conference before an invitation letter will be sent to individuals not speaking or sponsoring the event.

My visa application was denied.  What should I do?
If the visa application is rejected and you can provide us documentation confirming the rejection, we will refund the amount entirely. Please contact the ASTC Conference Team by email at conference@astc.org.


Registration Questions

What are the registration fees?
Complete information about registration is available on the registration page.

What is included in my registration fee?
Full conference registration for the 2022 ASTC Annual Conference includes:

  • Access to all Keynote and Plenary sessions
  • Access to all Concurrent, Lightning, and Poster sessions
  • Access to the Exhibit Hall during all open hours
  • Access to networking and community experiences
  • Access to all other conference events (except for specific Preconference and special events with an additional fee)
  • Included meals, snacks, and receptions throughout the conference

Is there a special rate for students?
Yes! Full-time students are welcome to register for the full conference at a discounted rate of $335. A valid student ID and/or proof of enrollment is required prior to registration. Details to come.

Does ASTC offer any scholarships/assistance for conference?
ASTC is pleased to be able to provide financial support to assist those who would be unable to participate in the conference otherwise. Additional details will be available soon.

What if I can only attend one day of the conference?
ASTC plans to offer an opportunity for one-day registration for those who are unable to participate in the full conference.

Is there a discount for group registration?
ASTC will again offer the opportunity for group registration, offering a discount for more than five people from the same member organization. The more individuals from your organization, the more you will save.

Who is eligible for the member rate?
The ASTC-member registration rate is available to individuals currently affiliated with an ASTC-member organization in good standing, as indicated in your myASTC profile. This includes full-time and part-time staff at the organization, committed volunteers (including board members), and close partners.

If your organization is not currently a member, we invite you to join as a Science Center and Museum Member or an Allied Member. See complete information about ASTC membership.

Do presenters need to register?
ASTC greatly appreciates the time and commitment of all presenters. In order to ensure that all contributors are fully integrated into the conference and the larger ASTC community, we expect session leaders, presenters, poster leaders, facilitators, and others to register for the conference at the normal rate and to participate in as much of the conference as possible. In addition, presenters are responsible for any fees associated with the session/workshop in which they present.

Do exhibitors need to register?
All exhibit staff must submit an individual registration for the conference, whether as part of the complimentary registration that comes with the booth or as an additional registration. Each 10′ x 10′ exhibit booth includes two complimentary, full-conference registrations, and additional registrations can be purchased separately.

I am a member of the press.  Do you offer a special press registration rate?
ASTC welcomes the professional editorial staff of print, online, and broadcast media—as well as freelance reporters with a track record of relevant publications. Complimentary registrations are extended to the “working media” with the same benefits as other full conference registrations.  Other publication staff (non-editorial positions, such as advertising directors and advertising representatives) may attend by registering at the full conference rate.  For more information, please contact communications@astc.org.


Exhibitor and Sponsor Questions

How can I become an exhibitor for the conference?
ASTC 2022 will feature a vibrant exhibit hall where exhibitors will be able to show off their latest offerings, raise their visibility, and interact with participants formally and informally. Learn more about exhibiting at ASTC 2022 and reserve your booth now.

Who will be exhibiting at the conference?
The exhibiting at ASTC 2022 page includes a list of organizations that have reserved their booth for the conference and will be updated regularly.

Are there opportunities to sponsor the conference?
Yes! ASTC provides a number of sponsorship opportunities to support the conference and raise the profile of your organization in our community of science and technology centers and museums and other organizations committed to engaging the public in science. Learn more about sponsorship opportunities.

Do I have to register for the conference if I am an exhibitor or sponsor?
Yes, all exhibit staff and sponsors must submit an individual registration for the conference, whether as part of the complimentary registration that comes with the booth or sponsorship or as an additional registration. Each 10′ x 10′ exhibit booth includes two complimentary, full-conference registrations, and additional registrations can be purchased separately. Registration details will be sent after your booth or sponsorship sale.

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